Effortless Guest Travel: Secure, Streamlined, and Effortlessly Managed
The Hidden Challenge of Guest Travel
Picture this: It’s Monday morning, and your travel arranger is juggling multiple requests. A senior board member needs flights and a hotel for your annual strategy meeting—and they’re bringing their spouse. At the same time, your HR team asks for help arranging a last-minute flight for a job candidate’s in-person interview.
And then, a consultant working on a high-priority project calls. They’ve extended their trip unexpectedly and need their return flight rebooked, but your travel arranger is unsure if the change complies with the company’s travel policy—or which department should cover the expense.
Here’s where things get complicated:
The Board Member
The Job Candidate
The Consultant
The Finance Team
Missing Loyalty
& Passport Details
Privacy Concerns
The job candidate is nervous about sharing personal information over email, raising privacy concerns.
Urgent New Flight Request
The consultant’s new flight request adds an urgent layer of complexity, requiring immediate attention and coordination.
Unlinked, Untracked Travel Expenses
Your finance team is frustrated because these non-employee travel expenses aren’t linked to clear policies or tracked accurately in your reporting systems.
Now your travel arranger is stuck: chasing details, manually processing sensitive data, and struggling to ensure compliance with company policies—all while trying to keep the process secure and efficient.
This isn’t just a one-time hassle. It happens every time non-employees travel. The result? Lost productivity, privacy risks, and frustration across the board.
Now imagine a better way. With ZiiGuest, all these headaches disappear. Instead of chasing details and wrestling with spreadsheets, your travel arranger has a secure, centralized platform designed specifically for non-employee travel.
How ZiiGuest Solves It All
1.Secure and Self-Managed Profiles
Guests like your board member or job candidate receive a secure link to input their travel details directly—everything from passport information to loyalty memberships. This ensures:
- Accuracy without endless email exchanges
- Privacy, with sensitive information stored securely
- Less work for your travel team
2.Real-Time Control and Compliance
Your travel arranger has complete visibility into every booking. ZiiGuest enforces company travel policies automatically, and payments are processed securely, so:
- Every trip aligns with your policies
- Finance teams can track expenses without manual intervention
- Payment guidelines are followed seamlessly
3.Visibility into Spend
No more guessing where the money goes. With ZiiGuest, all travel expenses—including for non-employees—are tracked and reported in one place. This makes budgeting easier and strengthens your oversight.
4.Duty of Care Built In
Whether it’s a sudden flight delay or an emergency, ZiiGuest ensures every traveler is accounted for.
Your board member gets immediate updates, and your job candidate is supported every step of the way.
A Story That Ends Well
Your travel arranger is no longer bogged down by manual processes. Your board member and their spouse enjoy a seamless travel experience, and your job candidate arrives stress-free. Meanwhile, your consultant’s last-minute change is handled effortlessly, with the correct department covering the expense.
Finance and procurement teams are happy with clear reporting and policy compliance, while your company meets its duty of care—all with fewer headaches and greater efficiency.
Simplify, Secure, and Support Guest Travel
ZiiGuest by Encore Corporate Travel turns non-employee travel from a logistical nightmare into a seamless, secure process.
